UN Women: Programme Analyst Position– Results-Based Management

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Under the direct supervision of Programme Specialist – Strategic Planning and under the overall guidance of SPU chief, the Programme Analyst will assist and support SPU’s work in the areas of RBM capacity development and knowledge management, results communication, tracking of relevant recommendations and management responses from evaluations and audits, and supporting the planning work of SPU and SPRED.

UN Women: Programme Analyst Position– Results-Based Management

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women will lead and coordinate United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

The Strategy, Planning, Resources and Effectiveness Division (SPRED) of UN Women was established in late 2019 as a part of the change management process in UN Women HQ. The division is to integrate corporate strategy, resources and performance measurement to improve decision-making in order to manage for results while increasing transparency and accountability to its Governing Bodies and Stakeholders. Specifically, the Division will formulate corporate strategies aligned to the corporate objectives, ensure internal controls and risk management are fully in place, and that resources from all sources to budget plans and the organization priorities. Additionally, the Division will monitor and report on corporate programmes and budget implementation to ensure coherent achievement of results in keeping with the Corporate Strategic Plan and Strategic Framework. The decisions will ensure coherent and integrated strategic analysis, planning and budgeting across UN Women while providing advice to senior management and governing bodies as necessary. The Strategy, Planning, Resources and Effectiveness Division will help strengthen UN Women, improve services to the field by defining a clear set of priorities with aligned resources, ownership, accountability and oversight. It will also provide arm’s length analysis of the performance of the organization.

The Strategic Planning Unit (SPU) in SPRED focuses on assisting UN Women and partners to achieve higher quality development results through an integrated approach that links strategic planning and Results-Based Management (RBM) with more effective and new ways of working. The SPU is the custodian of RBM as well as field and HQ level strategic planning and results-based reporting in UN Women. The SPU provides quality assurance on strategic planning and results reporting exercises at the corporate and field levels. It takes a collaborative approach to strategic planning and programmatic learning, creating space for innovation and enabling UN Women and its partners to be more effective, knowledge and data-driven, and driving higher quality UN Women programming. It is also charged with engagement on all planning inter-agency initiatives. SPU is also the leading unit as business owner for UN Women results management systems to support strategic planning and results-based monitoring and reporting processes as well as data aggregation and analysis to communicate on results with stakeholders.

Duties and Responsibilities

1. Provide technical and coordination support to Results-based Management (RBM) capacity development, and knowledge management and communication to support strategic planning, monitoring and reporting

Provide technical inputs to the development, revision, and coordinate the roll-out of training materials and tools, including RBM e-learning, to support in further strengthening the corporate capacity on RBM and its use for strategic planning, monitoring and reporting processes
Support the cross-regional knowledge exchange, learning and peer-to-peer support mechanism on RBM across the organization in relation to strategic planning, monitoring and reporting
Maintain the RBM community of practice within UN Women by collecting, analyzing, summarizing and sharing good/promising practices and lessons learned on RBM
Manage the SPU RBM sections of UN Women’s Intranet, with regular update on RBM resources
Provide technical contributions to RBM community of practice and joint initiatives at the inter-agency level, including those with the UN Strategic Planning Network
Coordinate the organization of RBM-related training, webinars, and working sessions for field offices and HQ
Provide RBM-related technical support and guidance to field offices and HQ, upon request, to support the RBM capacity development efforts, in relation to strategic planning, monitoring and reporting
Contribute to the development and revision of guidance and tools on project design and appraisal mechanisms, upon request, by providing RBM-related technical inputs
Contribute to the development and roll-out of procedure documents on strategic planning, monitoring and reporting

2. Provide technical and coordination support for the secretariat functions of SPU associated with managing the strategic planning processes with Strategic Plan, Strategic Notes and workplans of HQ, Regional Offices and Country Offices.

Coordinate and collaborate with the field and HQ on the organization of strategic-planning related meetings.
Ensure effective documentation and communication of key takeaways from these meetings.
Follow-up on key action-points and milestones with the field and HQ, including appraisal and approval;
Implement a systematic and efficient document-management mechanism for reviewing and approving strategic planning documents.
Contribute to the quality assurance of plans by coordinating and consolidating inputs from the Regional Offices and HQ and communications with Country Officess and providing RBM-related inputs as part of SPU’s systematic review

3. Provide technical and coordination support for strengthening communication on UN Women’s work and results in line with UN Women’s Strategic Plan and Strategic Notes

Provide technical inputs to the development and roll-out of key products to communicate on Strategic Notes and Strategic Plan
Coordinate and collaborate with the field and HQ on joint initiatives to enhance results communication

4. Provide coordination and technical support to planning, monitoring and reporting exercises of SPU and SPRED

Coordinate the development of workplans at the technical level and provide support to the review of SPU workplans to ensure they align with the business requirements specified in related UN Women procedures.
Coordinate with colleagues in SPU to ensure that monitoirng and reporting expercises for the unit workplan are completed in a timely manner with inputs from all relevant colleagues, including ensuring the relevant data entry in systems is completed as well as support in organizing mid-year and annual review meetings on SPU workplan.
Provide technical and coordination support to the development, monitoring and reporting of SPRED Strategic Note

5. Provide technical and coordination support provided to ongoing audits and evaluation, as well as for tracking and use of evaluation and audit recommendations that are related to the areas of RBM, strategic planning, monitoring and reporting

Coordinate within SPU and with Audit coordination team to provide consolidated inputs and responses to support ongoing audits and evaluations
Monitor the status of the management responses that are under the responsibility of SPU, and coordinate within SPU as well as with evaluation and audit offices.
Analyze, summarize and share key relevant recommendations and lessons from corporate evaluations and audits to feed into the revision of relevant policies, procedures and guidance and strategic planning exercises at the HQ and field levels (e.g. Strategic Plan, Strategic Notes and work planning) and to contribute to overall knowledge sharing and learning in the areas of RBM, strategic planning, monitoring and reporting.
Ensure the key relevant recommendations and management responses from audits and evaluations are addressed in relevant policies, procedures and guidance that are led by SPRED/SPU, and key relevant information are shared with the RBM community of practice in a timely manner

6.The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation

Required Skills and Experience

Education:

Advanced University Degree (at least a master’s degree) in development-related disciplines, Social Sciences, Political Science, Development Studies, Public Administration, Gender, or other related fields.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

At least 2 years of relevant experience in international development, specifically in the areas of RBM and/or strategic planning at country, regional and/or global level is required;
Experience in programme/project management is required.
Experience in the usage of computers and office software packages (MS Word, Power Point, Excel, etc.) is required
Experience in using online systems for planning and/or RBM is desirable.
Experience in developing RBM resources and tools is desirable
Experience in development and revision of business processes for programme/project management is desirable.
Experience in working with development institutions and/or organizations (e.g. UN agencies, multilateral/bilateral development institutions, NGOs, CSOs, etc.) is desirable.
Experience in knowledge management in the context of international development, such as collecting, analyzing and sharing knowledge, in results-based management is desiable.

Language Requirements: