Internships

The University of the Free State is looking for Administrative Interns: The stipend is R 8 567.60 per month

The University of the Free State is looking for Administrative Interns: The stipend is R 8 567.60 per month


Receive clients at reception and attend to department telephone calls/appointments/enquiries.


The University of the Free State is looking for Administrative Interns: The stipend is R 8 567.60 per month

Duties and responsibilities:

Reception Duties
•    Receive clients at reception and attend to department telephone calls/appointments/enquiries.
•    Schedule appointments and notify mental health professionals (MHP) of client arrivals.
•    Quality control of the reception area.

Client Engagement
•    Professional engagements with students.
•    Effective and professional written and verbal communication.
•    Strictly adhere to the confidentiality of client information.

Administrative Duties
•    Open client files and perform filing duties.
•    Capture data on the electronic system.
•    Respond to email enquiries sent by students and private clients about services offered by SCD.
•    Attend meetings, as requested by the line manager/mentor.
•    Take minutes at meetings.

SCD Marketing and Representation
•    Attend UFS marketing initiatives to represent SCD.

SADAG Administration
•    Send SCD students to SADAG for screening.
•    Confirm with students to ensure they have received help from SADAG.
•    Assist with reconciling SADAG and SCD statistics.

Workshop Administration
•    Assist with drafting workshop schedules.
•    Liaise with residences and departments for workshops.
•    Print handouts for workshops.
•    Assist with marketing of workshops.
•    Assist the workshop coordinator with tasks as required.

Monthly client statistics
•    Assist the office manager with importing SCD statistics

Inherent requirements:

A relevant Higher Certificate on NQF Level 5, a Diploma/National Diploma on NQF Level 6 or a Bachelor’s Degree on NQF Level 7 obtained at the University of the Free State (UFS).

Recommendations:
•    Six months experience in working with students in Higher Education in an administrative manner.
•    Proven experience in working with Microsoft Programmes.
•    Proven experience in working with UFS Systems and Programmes.
•    Effective Time Management Skills and ability to work under pressure.
•    Excellent interpersonal and communication skills and ability to function with ease in a professional team.
•    Sesotho and/or Zulu speaking.
•    Experience in working with students in a counselling setting within Higher Education

DEADLINE: 07 June 2024

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