Internships

The Cape Town International Convention Centre (CTICC) Is Looking For A Sales Graduate

The Cape Town International Convention Centre (CTICC) Is Looking For A Sales Graduate


The main purpose: To render administrative support to the International and National Sales Team. Assist with reporting, circulating of information, conduct research, assist with lead generation for future business.


The Cape Town International Convention Centre (CTICC) Is Looking For A Sales Graduate

Key responsibilities will include but are not limited to:

1) Sales and events support

  • Assisting the Sales Executives daily with taking telephone calls, availability checks or general client queries.
  • Compiling customised quotes.
  • Booking events in EBMS.
  • Requesting internal and external supplier quotes and following up on 24hr turnaround times.
  • Respond to sales enquiries within 24 hours.
  • Coordinate and conduct site inspections.
  • Provide administrative assistance with sales related projects.
  • Assist with the completion of SBD Documents for Government bookings and sign off from the Manager National Sales.
  • Drawing up of discount policy forms where negotiations have taken place for sign off by management.
  • Prepare correspondence, weekly reports.
  • Generating requisitions and following up on payments for all elements of short-term events on behalf of Sales Executives.
  • Liaising with the relevant departments regarding additional special needs of short-term events as requested by the client on behalf of the department.

2) Administration

  • Compile other reports relating to the department.
  • Maintain the CTICC contact database on EBMS.
  • Ensure that all invoices are captured in EBMS, and requisitions are raised for approval.
  • Ensure proper filing of pertinent documents according to ISO processes and standards.
  • Calendar management: scheduling of meetings.
  • Assist with preparation for International and National Sales Meeting, minutes, and preparation reports.
  • Assist Head of Sales in managing office administrative and other related administrative duties as assigned.

3) Research

  • Lead generation through research by focusing on the identified market segments within the International and National and especially focus on the key sectors.

4) Trade Shows

  • Assist with arranging meetings for trade shows, workshops, and sales missions.
  • Assist with follow up activities after trade shows, workshops, and sales missions.

5) Client Relationship Management Events

  • Compile guest lists.
  • Send out invitations and manage RSVP’s.
  • Co-ordinate suppliers: i.e. Décor, AV.
  • Liaise with Operations Department regarding set up, catering and bar requirements.
  • Arrange for gifts.
  • Welcome guests upon arrival to event.
  • Send out thank you notes, post event.

Ad Hoc Projects

  • As requested from time to time.

Requirements

Minimum qualifications and experience:

  • Diploma in Tourism or Hospitality Management (NQF Level 6).
  • Computer literate in MS Office.

Skills and Attributes:

  • Be flexible in your approach, be proactive.
  • Be able to use your own initiative.
  • Be able to work accurately under pressure.
  • Be detail oriented.
  • Be trustworthy.
  • Have excellent interpersonal skills.
  • Have excellent planning and organizational skills

DEADLINE: 31 May 2024

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