Siemens Healthineers Is Looking For A Junior Administration Assistant (Y.E.S Programme)
Siemens Healthineers Is Looking For A Junior Administration Assistant (Y.E.S Programme)
***Note: Mandatory: Must be a South African National, preferably from a designated diversity group.
Siemens Healthineers Is Looking For A Junior Administration Assistant (Y.E.S Programme)
Your tasks and responsibilities:
Administrative Support
Under the direction of Government Affairs & Market Development Head (GA& MD) GA & MD Administrative Assistant provides support in the overall success of daily operations of GA & MD by performing multiple levels of administrative tasks.
Essential Duties:
· Provides administrative support for the GA & MD division, including the creation, update, and maintenance of Spreadsheets (key stakeholder mapping), documents, and other business projects as assigned.
· Schedule internal and external meetings and other projects as assigned.
· Book and reserve meeting rooms for customer-related meetings
· Initiate and support Spodom and/ or business tool activities to obtain internal approvals including authorization for Government Officials Site Visits.
· Support the Head of Government Affairs & Market Development in preparation and follow-up from internal and external meetings (correspondences, tracking meeting RSVPs, Reserving Conference rooms, ordering meals and managing Zoom or Team calls)
· Handle all administrative support for the Head of Government Affairs & Market Development including travel, logistics, expense reimbursement, and credit card reconciling.
· Draft, edit, and monitor invitations and other communications affecting the division.
· Support tracking and processing memorandums of understandings, contracts, and invoices through Siemens Healthineers contract management system.
· Provide a supportive role to ensure that the day-to-day operations, deadlines, duties, and other responsibilities of the Government Affairs and Market Development division are carried out seamlessly.
· Provide other administrative duties as assigned including coordination of special projects and initiatives.
· Provide support in research of key relevant information to support GA & MD business updates.
What You Will Bring
· BA Political Science / BCom Marketing or a relevant bachelor ‘s degree and/or equivalent experience in any administrative assistant role.
· Ability to work well in a fast-paced environment and to handle complex and competing administrative priorities under tight deadlines.
· Excellent organizational and time management skills with the ability to pay attention to detail.
· Experience in MS Office including Word, Excel, PowerPoint Presentation, and Internet research tools.
· Strong communication skills, a good attitude, a high degree of self-motivation, and the ability to work independently.
· Skillset in planning and coordination with various levels within the organization as well as external stakeholders
· Excellent interpersonal skills and ability to work well with teams
- Must be South African Citizen
***Note: Mandatory: Must be a South African National, preferably from a designated diversity group.
DEADLINE: Not Specified
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