Sasol Is Hiring For A Time & Attendance Clerk

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Sasol Is Hiring For A Time & Attendance Clerk

Purpose of Job

To contribute to providing administrative support to an allocated team, to promote administrative efficiency in day-to-day operations.

Key Accountabilities

Handles inquiries, schedules appointments, develops presentations, and fills other office support functions.
Organises and attends meetings, taking minutes and keeping notes.
Booking rooms and conference facilities.
Maintains scheduling and event calendars
.Coordinates travel arrangements.
Arranging both in-house and external conference functions and events.
Ordering and maintaining stationery and equipment.
Manages appointments.
Office Administration and support.
Mails documents and newsletters and other information as and when required.
Prepares and types documents, letters and reports.
Co-ordination and implementation of office procedures.
Organising and storing paperwork, documents and computer-based information.
Photocopying and printing various documents, sometimes on behalf of other colleagues.
Complete forms in accordance with company procedures.
Types and distributes meeting notes, routine correspondence, and reports.
Receives and responds to correspondence.
Performs sorting, filing, and cross referencing of materials and documents.
Utilises, reconciles and manipulates data for management reports from different internal and external sources.
Captures data in standardised format.
Maintains hard copy and electronic filing system.
Manages, maintains, and updates a wide variety of records , reports and files.
May distribute mail, retrieve and deliver files, and copy documents.
Locate and attach appropriate files to incoming correspondence requiring replies.
Adheres to agreed serve level agreements.
Liaising with colleagues and external contacts to book travel and accommodation.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Liaising with staff in other departments and with external contacts.
Greets refers and assists visitors, clients, callers, staff and others and handle their inquiries, and direct them to the appropriate persons according to their needs
.Communicates with internal and external clients.
Monitors the use of expenditures and keeps record thereof within the department, for the manager.
Complies records, organises, maintains files and posts records. Completes invoicing as and when required.
Control stock of stationery and office supplies.