M&E and Communications Analyst at UNDP

Finance October 22, 2023

0 5 minutes read

Within the delegated authority and under the supervision of the Project Managers (PM), the M&E and Communication Analyst is responsible for the development and implementation the project M&E Plan, and to manage the development of project reports, in accordance with the UNDP Results Based Management (RBM) Guidelines and Evaluation Policy.

M&E and Communications Analyst at UNDP

There is a strong correlation between poverty and access to basic services and amenities. While around 65 percent of non-poor households in Timor-Leste have access to improved sanitation facilities, nearly half of the poor do not. According to the SDG 6 based analysis of the WASH data by WHO and UNICEF 2021, sanitation is particularly challenging as 43% of the total population are deprived of access to basic sanitation and 14% of the total population are deprived of basic drinking water, a problem that is higher (19%) for rural populations. Employment opportunities are very limited as the public sector is the biggest employer and the private sector is very constrained, and the economy is not diversified.

In response to this, UNDP has initiated the ‘Community Infrastructure for Resilience Project (CIReP)’ to safeguarded rural communities in the targeted four Municipalities. This project will focus on constructing a total of 40 infrastructure units that include water systems, public toilets, bridges, maternity health centre, rainwater harvesting systems, gabion/retaining wall, and community centres. Having better access to community infrastructures will enable them to have enhanced access to various services. The project will benefit a total of 16000 households, 75000 (47% women) individuals in 4 Municipalities.

Moreover, the Project seeks to strengthen the Resilience of the communities in the most vulnerable areas such as Bobonaro, Ermera, Liquica and Oecuse. The interventions will include:

Output 1. New community infrastructures are constructed, or old/damaged community infrastructure rehabilitated based on communities’ needs and priorities.

Output 2. Men and women in the communities are meaningfully engaged in the process and obtain short-term employment through the construction works in the communities.

Duties and Responsibilities

The M&E and Communication Analyst is expected to carry out the following functions:

Monitoring and Evaluation:

Develop the M&E Plan for the CIReP in cooperation with the Project Team and M&E focal point in UNDP Country Office.
Establish the required monitoring and evaluations systems and tools to track, monitor, and evaluate the progress and results of the CIReP project in accordance with the M&E Plan.
Ensure the project is in compliance with the UNDP established corporate policies and procedures related to Result Based Management (RBM);
Develop monthly, quarterly, annual, final project reports and donor reports in with UNDP/donor formats and standards.
Support the production of analytical and technical documents, including briefing notes, knowledge products, concept notes, etc.;
Coordinate with partners and government counterparts on their M&E responsibilities ensuring their timely implementation of monitoring requirements.
Prepare and manage the Terminal and final evaluation of the CIReP project.
Provide technical support and guidance on knowledge management and capacity development of the Project Team.
Coordinate with Communication Staff to assist and provide the necessary information for the project’s communication and visibility.
Reviewing project reports, back-to-office reports, Concept Notes of the activity, conducting field visits with communities and beneficiaries in project sites.
Prepare regular reports, update risk matrix and logs, lessons learned logs, organize regular monitoring and implementation progress reporting with key government partners.
Conduct satisfaction survey against project beneficiaries in 40 sites and prepare a qualitative and quantitative data analysis for the reporting.

Communication Function:

Lead the formulation and implementation of internal and external communication and advocacy strategies.
Develop project communication strategy and develop communication materials for UNDP and Donor visibility.
Plan, implement and monitor program and project communication and media activities, including monitoring and collecting electronically all national news relevant to project.
Develops monthly factsheet and project bulletin in English, Japanese and Tetum for UNDP website, government, and Japanese Embassy as required.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

Under the supervision of the Project Manager, the M&E and communication analyst will coordinate with national graphic designer and admin officer for communication preparation and printing of communication materials and events. The M&E and Communication Analyst will be based in Dili with frequent travel to the project sites to conduct assessment and monitoring.

Competencies

Core Competencies:

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical Competencies:

Business Acumen:
- Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome.
- Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks.
System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Communication:
- Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
- Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Working with Evidence and Data: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.
Data analysis: Ability to extract, analyse and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making
Data storytelling and communications: Skilled in building a narrative around a set of data and its accompanying visualizations to help convey the meaning of that data in a powerful and compelling fashion.
Video production: Ability to produce or oversee the production of high-quality video and audio products.

Required Skills and Experience

Education:

Master’s degree in public administration, communication, international relations, human rights, or other closely related fields.
Bachelor’s degree in combination with 2 years of qualifying experience will be given due consideration in lieu of Master’s degree.

Experience:

Up to 2 years (with Master’s degree) or minimum 2 years (with Bachelor’s degree) of relevant experience at national or international agency in the field of monitoring, evaluation and communication.

Language:

Fluency in English and Japanese language is required (written and spoken).
Knowledge of Tetum or Portuguese would be an added advantage.

Required Skills:

Experience in overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet, data analysis software, database management.
Experience in office technology equipment.
Experience in InDesign is required.

Desired Skills:

Demonstrated experience Excellent oral and written/drafting/formulation/reporting skills is highly desirable.
Demonstrated experience in document production and editing is an asset.
Proven experience and practical skills and familiarity with monitoring and evaluation tools is an asset.
Previous experience in data and information analysis is desirable.
Previous working experience with UNDP or other development agencies and experience working in Timor-Leste would be an asset.
Prior experience and Ability to work inclusively and collaboratively with a range of partners, including grassroots community members, youth organizations, and authorities at different levels is an asset.

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