Human Resources Assistant (PAP) Vacancy at the African Union

Finance September 12, 2023

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Indicative basic salary of US$ 15,758.00 (GSA5 Step1) per annum plus other related entitlements e.g. Post adjustment ( 46% of basic salary), Housing allowance US$ 26,208.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Human Resources Assistant (PAP) Vacancy at the African Union

Reports to: Human Resources Officer

Directorate/Department/Organ: Pan African Parliament
Division: Administration & Human Resources
Number of Direct Reports: 0

Number of Indirect Reports: 0
Job Grade: GSA5
Number of Positions: 1

Contract Type: Regular
Location: Midrand, South Africa

Purpose of Job

To provide secretarial and general administrative support services.

Main Functions

•   Assists in the recruitment and selection of staff including initiating and following up on reference checks and academic qualification ensuring the completion of the pre-recruitment formalities.
•   Assist in preparing and dispatching offers of appointment to newly recruited staff of the Pan African Parliament.
•   Reviews and processes staff entitlements and claims in accordance with Staff Regulations and Rules.
•   Processes and follows up on action related to the administration of entitlements in respect of the staff serving the Pan-African Parliament Ordinary Sessions and other meetings.
•   Follows up on actions related to the administration of the Human Resource activities on a day-to-day basis as well as during the meetings of the Pan African Parliament.
•   Performs other related Human Resource and Administrative duties as assigned by the supervisor.

Specific Responsibilities

•   Inputs and maintains HR data in the SAP system.
•   Assist in generating of HR reports from the SAP system as and when required.
•   Assists in the preparation of correspondence, reports, evaluation and justifications as required for general HR administrative tasks.
•   Works with the Registry Clerk in maintaining up-to-date staff files and records.
•   Provides support during Pan-African Parliament’s statutory meetings by compiling consolidated list of support staff, preparing invitation letters and contracts.
•   Prepares documents for APROB and Loans Committee meetings.

Academic Requirements and Relevant Experience

Diploma in Human Resource Management/Development, Law, Business/Public Administration, or related social science fields with three (3) years’ experience in Human Resources Management or a Bachelor’s degree in Human Resource Management/Development, Law, Business Administration, Public Administration, social science with two (2) years’ work experience in Human Resources Management.

Required Skills

•   Good knowledge and experience of HR best practices.
•   Excellent knowledge and practical experience of computer programs at the user level i.e. Word, Excel, PowerPoint, SAP, etc.
•   Good Interpersonal and communication skills.
•   Planning and organizational skills.
•   Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage.

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