Home Based Administrative Analyst opportunity at UNDP
Being a part of the Sustainable Finance Hub Project Management Support Team, the Administrative Analyst will ensure implementation of administrative and operational strategies for the effective delivery of all SFH projects.
Duties and Responsibilities
Administrative Analyst will be responsible for the performance of the following duties and responsibilities:
Efficient implementation of UNDP Administrative and Travel strategies and policies:
- Ensure effective implementation of operational strategies and travel-related management processes;
- Analyze travel data and prepare travel reporting and insights;
- Create travel requests;
- Ensure accuracy of travel data, travel entitlements for travel advances and travel reports;
- Liaise with the travel agencies on the ticket reservations, issuance, amendment and cancellation;
- Monitor and follow-up on the timely settlements of travel claims in collaboration with the HQ Travel Unit;
- Compile and file necessary travel-related documents for audit purposes;
- Keep abreast of updates/changes in the Travel and Logistics policies, processes and procedures and making new/updated information available to staff;
- Support the collection of information for DSA, travel agencies and other administrative surveys;
- Support the organization of national and international conferences, workshops, retreats, missions as well as high-level and working level meetings, including venue reservation, arrangement of catering, ICT and interpretation services, etc.
- Coordinate visa application and hotel reservation processes as may be required.
Effective implementation of operational strategies:
- Ensure full compliance of administrative and logistics activities with UN/UNDP rules, regulations, policies and strategies;
- Support the procurement of basic goods and services through market research and collecting quotations and proposals;
- Raise E-requisitions and create PO receipts as per established Standard Operating Procedures;
- Ensure timely response to the identified bottlenecks and operational issues;
- Collect and submit relevant data inputs in response to HQ requests;
- Provide support to drafting and editing documents pertaining to SFH operations;
- Support the recruitment of personnel (IPSAs, UNVs, interns, etc.) if needed;
- Generate, share and interpret various finance and project management reports from Quantum to ensure proper monitoring and timely corrective actions when necessary.
Promote knowledge building and knowledge sharing:
- Develop and maintain appropriate training materials on travel management and processes for personnel;
- Conduct trainings for personnel on travel management;
- Analyze lessons learnt and best practices in travel-related management;
- Contribute to knowledge networks and communities of practice.
The incumbent performs other duties within the functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
The Administrative Analyst will work under the direct supervision of the Project Management Specialist, SFH.
Required Skills and Experience
Education:
- Master’s degree in Development Studies, Political, Social Sciences, Humanities, Business or any other relevant disciplines. OR
- Bachelor’s degree in the above-mentioned field of study, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
Experience:
- Minimum of 2 (two) years (with Master’s degree) or 4 (four) years (with Bachelor’s degree) of progressively responsible experience in general operations, in particular in administration of travel at the national and / or international level.
Required Skills:
- Proficiency in IT software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages, experience in handling web-based management and ERP systems is required.
Click here to visit the official website to apply online
CLOSING DATE: 03 April 2025
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